آموزش مقدماتیOutlook 2010-En

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[h=2]Getting to Know Outlook 2010

[h=3]Setting up Outlook 2010
You'll need to set up Outlook before you can start using the application to manage your

email, contacts, calendars, and tasks. The setup process will vary depending on how you plan to use Outlook:



If you plan to use Outlook in the workplace with an employer-provided email account, it's likely that your

account will already be set up when you start using Outlook. If not, your office IT department or supervisor

will help you with the setup process.

• If you plan to use Outlook on your home computer with a personal email account, either from an
• internet service provider or a webmail service like Hotmail or Gmail, it's easy to get started.

 

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[h=2]Getting to Know Outlook 2010

[h=4]Using Outlook with a Personal Email Account

While Outlook is most commonly used in the workplace, there are several reasons you might want to use it at home. If

you use more than one email account—for example, one for personal email and one for work email—you can add

multiple accounts to Outlook, allowing you to read and manage all of your messages at the same time. You'll also

have the added convenience of using a desktop application to keep all your information, such as your contacts and

calendar, together in one place.

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[h=2]Getting to Know Outlook 2010

[h=4]To Add a Personal Email Account:

In our example, we'll add a Gmail account.


Click the File tab to access Backstage view.
Locate and select Add Account below Account Information.

• The Add New Account dialog box will appear.
• Enter your name, email address, and password, then click Next.

Outlook will configure the account. This process can take several minutes.

Once the configuration is complete, click Finish.

The email account will be added to Outlook.

The first time you open Outlook on your home computer, the Add New Account dialog box will

appear immediately. Follow the instructions in the procedure above to add your personal email account.





Adding a Gmail account will not import other Google services, such as your Gmail contacts or Google Calendar. If

you want to access your Gmail contacts and Google Calendar through Outlook, you can use Google Apps Sync.

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[h=2]Getting to Know Outlook 2010

[h=3]Challenge!
Open Outlook 2010 on your computer. Try switching between different views.

Click through the tabs and notice how the commands on the Ribbon change.

Minimize and maximize the Ribbon.

Access Backstage view.

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[h=3]Introduction

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Mail view is the default view for Outlook 2010, which you'll use to manage your email messages.

In this lesson, you'll learn about using Mail view to send and receive email messages. We'll

also explain how to use the Compose window, add a signature, set an automatic reply, and more. If you don't have much experience with email,

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[h=2]Sending and Receiving Email

[h=3]Mail View

Mail view is selected by default whenever you open Outlook 2010. This is likely where you'll

spend a lot of your time in Outlook, so it's important to become familiar with the interface.

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[h=2]Sending and Receiving Email

[h=3]Send/Receive All Folders

Click the Send/Receive All Folders command on the

Quick Access toolbar to check for new email messages.
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[h=2]Sending and Receiving Email

[h=3]New EmailClick the New Email command to open the Compose window. From here, you can write and send email messages.

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[h=2]Sending and Receiving Email

[h=3]Delete

The Delete command will move the selected message to the Deleted Items folder.
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[h=2]Sending and Receiving Email

[h=3]Reply, Reply All, and Forward

Click Reply or Reply All to respond to the currently selected message. Click Forward to send the message to someone else.


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[h=2]Sending and Receiving Email

[h=3]Quick Steps

If you find that you frequently perform the same command in Mail view—for

example, sending a group email to a certain team—you can create a shortcut for that command in Quick Steps.
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[h=2]Sending and Receiving Email

[h=3]Move and Rule Options

The Move command will move the currently selected message to a folder.

Rules allow you to create a new rule for incoming emails. Rules can help you organize emails as

they arrive. For example, if you always move emails from a certain person to a folder, you could create a rule to do this automatically.


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[h=3]Markers, Categories and Flags

If you have a lot of emails, you can tag your messages to help keep them organized. You can

tag messages as read or unread, include them in different categories, or add a flag.

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[h=2]Sending and Receiving Email

[h=3]****** Email

You can use ******s to find a specific email.


For example, if you were looking for an email with an attachment, you could apply the Has Attachments ******.


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[h=2]Sending and Receiving Email

[h=3]Favorites

You can save your most used folders as Favorites, which will appear at the top of the Navigation pane.


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[h=2]Sending and Receiving Email

[h=3]Search Bar

If you're looking for a certain email, you can find it with the Search bar.


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[h=2]Sending and Receiving Email

[h=3]Folders

Click to navigate between different folders in the Navigation pane.


The number of unread messages will appear beside each folder.


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[h=2]Sending and Receiving Email

[h=3]Current Messages

Email messages in the selected folder will appear in the center of the View pane.


Unread messages will be marked in bold.

Click a message to view it in the Reading pane.




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[h=2]Sending and Receiving Email

[h=3]Reading Pane

The currently selected message will appear on the right-side of the View pane, also known as the Reading pane.
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[h=2]Sending and Receiving Email

[h=3]Sending Emails
When you write an email, you'll be using the Compose window. This is where you'll add the

email address of the recipient(s), the subject, and the body of the email, which is the message itself. You'll also be able to add

various types of text formatting as well as attachments.



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