آموزش مقدماتیOutlook 2010-En

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[h=2]Managing Your Calendars

[h=4]To Create Appointment Reminders:
You can create reminders for your most important appointments, which can be especially helpful if you keep a

busy schedule. For example, you might schedule a reminder for an important lunch date that would appear thirty minutes before the appointment.




To create a reminder, simply set a reminder time on the Ribbon when creating a new appointment.

The reminder will appear in a pop-up dialog box at the scheduled time.

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[h=2]Managing Your Calendars

[h=4]To Print Calendars:
If you need to reference your schedule on the go, it's easy to print your calendars.

Click the File tab on the Ribbon.

Backstage view will appear. Locate and select Print.

The Print pane will appear. Choose your desired layout, including daily, weekly, and monthly summaries of your appointments and meetings, then click Print.

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[h=2]Managing Your Calendars

[h=3]Challenge!
Navigate to Calendar view.

Create a new appointment and set a reminder for thirty minutes before the appointment.

Create a new calendar.

Apply a category to an appointment.

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[A M I R]

[h=2]Collaborating with Calendars

[h=3]Introduction

Outlook 2010 makes it easy to share your schedule and availability, a feature commonly used in the workplace to collaborate and arrange meetings.


In this lesson, you'll learn how to share your calendar and schedule meetings in an office environment. We'll also

talk about using Schedule view to find the best possible time for group meetings and how to set your availability.

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[h=2]Collaborating with Calendars

[h=3]Sharing Calendars

In order to schedule meetings with other people in your workplace, your calendar must first be shared. Keep in

mind that sharing can vary depending on your office's network and your IT department may have already set your calendar sharing settings.

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[h=2]Collaborating with Calendars

[h=4]To Share a Calendar:
From the Home tab, locate and select the Share Calendar command on the Ribbon. The Sharing invitation dialog box will appear.

After you've shared a calendar, you can edit your shared calendar settings by changing your calendar

permissions. Just click the Calendar Permissions command on the Ribbon.

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[h=2]Collaborating with Calendars

[h=3]Send

When you've finished modifying the sharing settings, click Send to share your calendar.
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[h=2]Collaborating with Calendars

[h=3]Recipients

Add recipients to the sharing invitation as you would an email message. Your calendar will be shared with all recipients.
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[h=2]Collaborating with Calendars

[h=3]Subject

Add a subject to let the recipient(s) know that they've been invited to see your calendar.
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[h=2]Collaborating with Calendars

[h=3]Request permission to view recipient's Calendar

Check this box to request that your recipients share their calendars with you.
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[h=2]Collaborating with Calendars



[h=3]Allow recipient to view your Calendar

Check this box to share your calendar with the recipient(s). This option should be selected by default.
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[h=2]Collaborating with Calendars

[h=3]Availability Details

Click the Details drop-down button to choose what information will be shared from your calendar. There are three availability options:

• Choose Availability only if you want to share just your Free/Busy time.

• Choose Limited details if you want to share the time and subject of your appointments.

• Choose Full details if you want to share all information about your appointments, including location.

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[h=2]Collaborating with Calendars

[h=3]Message

If you like, you can include a message to let your recipient(s) know why you're choosing to share your calendar.
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[h=2]Collaborating with Calendars

[h=4]To Open a Shared Calendar:
Whenever someone shares a calendar, you will need to open that calendar to view its details.

Locate and select the Open Calendar command on the Ribbon and then choose Open Shared Calendar... from the drop-down menu.

The Open a Shared Calendar dialog box will appear. Click the Name... button to choose a shared calendar from your address book.

The address book will appear. Choose the contact whose shared calendar you want to view, then click OK.

Click OK to continue.

The shared calendar will appear in the View pane. Click the checkbox in the Navigation pane to toggle the calendar on and off.

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[h=2]Collaborating with Calendars

[h=3]Scheduling Meetings
Once your calendar is shared with other users in your workplace, you can use your shared calendars to schedule meetings.



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[h=2]Collaborating with Calendars

[h=4]To Send a Meeting Request:
A meeting is just like an appointment on your calendar, but with other attendees. To schedule a meeting, you must first send a meeting request.

Locate and select the New Meeting command on the Ribbon.

The New Meeting dialog box will appear. Whenever you request a meeting, you'll actually be sending

an email message to the attendees. Enter attendees for the meeting into the To: field as you would enter recipients in the Compose window of an email.

Enter the information for the meeting. At the very least, you should include a subject, time, and location. You can also include a message as you would in an email.

When you've finished entering meeting information, click Send.

The meeting request will be sent to the selected attendees and the meeting will appear on your calendar. When

your attendees accept the meeting request, the meeting will appear on their calendars as well.

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[h=4]To Accept a Meeting Request:
When someone wants to schedule a meeting with you, you will receive a meeting request as an email message.

Navigate to Mail view. Locate and select the meeting request.

Click Accept at the top of the message, and then choose your desired option from the drop-down menu. You

can choose to either edit your reply or simply accept the meeting.

The meeting will be added to your calendar.

You can also request to reschedule a meeting directly from a meeting request. Just click Propose New Time

and then select the desired option from the drop-down menu. The New Meeting dialog box will appear, allowing you to propose a new time to all meeting attendees.

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[h=2]Collaborating with Calendars

[h=3]Using Schedule View
If you need to schedule a meeting with a lot of people, it can be difficult to find a time that's best for

everyone. Schedule view allows you to see a simplified version of your shared calendars, which makes it easy to find the perfect time for your next meeting.

To access Schedule view, locate and select the Schedule view command on the Ribbon. Schedule

view will appear, allowing you to see free and busy times for each of your shared calendars. Look for shared free time when scheduling a meeting.

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[h=2]Collaborating with Calendars

[h=4]Setting Availability
By default, any scheduled appointments and meetings will appear as busy time in Schedule view, while

all other time will appear as free. However, if you keep an especially busy schedule, you may wish to set

additional free and busy times. For example, you may wish to set certain hours as busy to put aside

time for your own work. Alternatively, you may wish to set certain hours as free if you want people to know that you're available.




To set your availability, create a new appointment and then click the Show As drop-down button to set your availability as either Free, Tentative, Busy, or Out of Office.

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[h=2]Collaborating with Calendars

[h=3]Challenge!
Share your calendar with someone else.

Open a shared calendar.

Click the New Meeting command and explore the meeting request options.

Use schedule view to view two or more shared calendars.

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