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آموزش مقدماتیOutlook 2010-En
[h=2]Managing Contacts
[h=3]Introduction
Contacts view is the central place for all your
contacts in Outlook 2010. Maintaining a detailed
contacts will make sending emails and scheduling meetings that much easier.
In this lesson, you'll learn how to
add, manage, and organize your contacts. We'll also talk about how to
import contacts .
Managing Contacts
Contacts View
Outlook 2010 keeps all of your contacts organized in
Contacts view . Once you've added contacts to Outlook, you'll
use the same contact information to
send emails, schedule meetings, and assign tasks . Keeping a detailed
can be especially helpful
in the workplace , as you may need to communicate with a lot of different people every day.
To access
Contacts view , locate and select the
Contacts View tab in the
lower-left corner of the screen. Contacts view will appear.
[h=2]Managing Contacts
[h=3]New Contact
Click the New Contact command to create a new contact. The Contact dialog box will appear. From here, you'll enter the desired contact information.
[h=2]Managing Contacts
[h=3]New Contact Group
If you frequently work with the same group of people, you can create a contact group for quick access.
[h=2]Managing Contacts
[h=3]Delete
The Delete command will delete the currently selected contact from the contacts list.
Use the commands in the Communicate group to quickly compose an email or request a meeting with the selected contact.
[h=2]Managing Contacts
[h=3]View Options
There are several different view options for Contacts view. By default, your contactsbusiness cards , but you can also view them in small card , phonebook , or list format .
[h=2]Managing Contacts
[h=3]Actions Group
The commands in the Actions group allow you to access advanced options, such as Mail merge .
[h=2]Managing Contacts
[h=3]Share Group
It's easy to share contact information with someone else. For example, if a co-worker forward their contact information.
[h=2]Managing Contacts
[h=3]Address Book
Open the Address Book to see a full list of your contacts. You can also navigate between other address books available over your network .
[h=2]Managing Contacts
[h=3]Search Bar
If you're having trouble finding a contact, you can find them quickly using the Search bar .
[h=2]Managing Contacts
[h=3]Contacts
Your contacts will appear in the View pane .
[h=2]Managing Contacts
[h=3]Index Bar
If you have a lot of contacts, you can jump directly to a specific point in your contacts list using the Index bar .
[h=2]Managing Contacts
[h=3]Edit Contacts
Double-click a contact to edit the contact's information . The Contact dialog box will appear. Edit the information as desired.
[h=2]Managing Contacts
[h=3]Adding Contacts
There are two ways to add contacts:
Manually entering information for each of your contacts.
Importing existing lists of contacts from other accounts, like Gmail or Hotmail. If you already have a lot of
contacts saved with another account, this method can save you a lot of time and effort.
[h=2]Managing Contacts
[h=4]To Add a New Contact Manually:
From
Contacts view , locate and select the
New Contact command on the
Ribbon .
The
Contact dialog box will appear.
Enter the
contact information . At the very least, you should enter a first and last name, as well as an email
address. However, you can also enter other information, like
phone numbers ,
alternate email addresses , and more.
When you are finished filling out the contact information, click
Save & Close .
The contact will be added to your
contacts list .
[h=2]Managing Contacts
[h=4]To Import Contacts:
In order to import contacts to Outlook, you must first
export those contacts to a
file , most commonly a
Comma file, also known as
CSV . Most email applications will provide instructions on how to export
your existing contacts. Once you've exported your contacts, you're ready to
import them to Outlook .
Click the
File tab on the
Ribbon .
Backstage view will appear. Select
Open .
The
Open options will appear. Select
Import .
The
Import and Export Wizard will appear. Follow the
instructions to import contacts into Outlook.
If you use
Gmail , follow these instructions for
exporting Gmail contacts .
[h=2]Managing Contacts helpful features with these additional tips.
[h=2]Managing Contacts
[h=4]To Send an Email to Contact Groups:
Contact groups are especially convenient for
sending messages to a group of people, such as a specific team in your workplace.
Select the desired
contact group and then click the
E-mail command on the
Ribbon .
The
Compose window will appear and the contact group will be copied into the
To: field . The message will be sent to everyone in the contact group.
[h=2]Managing Contacts
[h=4]To Assign Tasks:
If you want to use Outlook 2010 to
manage projects and tasks , you can assign
tasks (also known as
To-Do's ) to
your contacts. Your contact will receive a notification about the task and you'll be notified when the task is completed.
Click the
desired contact , locate and select the
More command on the
Ribbon and then select
Assign Task from the drop-down window.
The
Task window will appear. Enter a
subject as you would for an email message, as well as a
due date for the task.
When you're finished entering information about the task, click
Send .
'
[h=2]Managing Contacts
[h=4]To Print Contacts:
If you need to access your contacts list away from your computer, it's easy to
print contacts. Click the
File tab on the
Ribbon .
Backstage view will appear. Locate and select
Print .
The
Print pane will appear. Choose your
desired layout , including
business card, phone list, and more , then click
Print .
