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[h=2]Use AutoCorrect and Find and Replace
You can perform a more detailed search by clicking the More button on the Find and Replace dialog box:
- Click Edit on the menu bar
- Select Find. The Find and Replace dialog box appears.
- Type a word, phrase or format in the Find What box.
- Click More to conduct a detailed search.
- Click the Search list box if you want to limit your search to a specific part of the document.
- Use the check boxes to limit your search.
- Click Format if you want to limit your search to words in a specific Font, Paragraph, Tab, Language, Frame, Style or Highlight.
- Click Special to search for punctuation marks or section breaks.
- Click Find Next to start the search.
[h=2]Use AutoCorrect and Find and Replace
[h=5]Using Replace - CTRL + H
- Click Edit on the menu bar.
- Select Replace. The Find and Replace dialog box appears.
- Type the word, phrase or format in the Find What: box that you are searching for.
- Type the word, phrase or format in the Replace With: box that will replace what is in the Find What: box.
- Click Find Next to conduct your search.
- When Word finds a word of phrase, do one of the following:
- Ignore it.
- Click Replace.
- Click Replace All to replace every occurrence of the selected text with the replacement text.
- Click Find Next to bypass it and find the next.
[h=2]Use AutoCorrect and Find and Replace
[h=3]Did You Know? Thesaurus: a book of words that have the same or nearly the same meaning
Are you having trouble finding the right word to use? Word offers a Thesaurus feature that can help you find just the right word.
[h=2]Use AutoCorrect and Find and Replace
[h=3]Did You Know?
[h=5]Using the Thesaurus:
- Click Tools on the Menu Bar.
- Select Language and then follow the cascading menu to Thesaurus.
OR
- Use the quick key combination, Shift + F7
[h=2]Use AutoCorrect and Find and Replace
[h=3]Challenge!
Download and save the
Personal Letter Word document to complete challenges 1 through 6.
Open the personal letter document.
- Use the Find and Replace feature to change the name of the person you are writing from "Tom" to any name you choose.
- Go to Tools >> AutoCorrect Options. Look at the functions that AutoCorrect can do for you.
- Save and close the document.
[h=2]Spell and Grammar Check
[h=3]Introduction[h=4]By the end of this lesson, learners should be able to
Use Spell and Grammar Check
[h=2]Spell and Grammar Check
[h=3]Spell and Grammar Check
Not only does Word allow you to Undo possible mistakes in your document
and Paste corrections, it also automatically reviews your grammar and
spelling as you type. Green wavy lines are placed underneath possible grammar
mistakes and a red wavy line under possible spelling mistakes. All of Word's
grammar and spelling errors may not be correct, so you can choose to ignore
these error markings and keep typing, or you can correct the mistakes
and/or add the corrections to Word's dictionary.
[h=2]Spell and Grammar Check
[h=3]Check Spelling as you Type
Word puts a red wavy line under possible spelling mistakes. If you click on the suspected
misspelling, Word gives you one or more suggested corrections.
[h=2]Spell and Grammar Check
[h=5]To Use Spell Check as You Type:
- Place your I-Beam over the misspelled word and right-click.
- A menu list displays the following options: boldfaced suggested spellings, Ignore All, Add to Dictionary, AutoCorrect, Language, Spelling and Look Up.
- Select the boldfaced suggestion to replace the incorrectly spelled word in the document.
- Select Ignore, and Word ignores all future instances of this spelling in this document.
- Select Add to Dictionary, and Word adds the underlined word to the dictionary so it won't be flagged as an error in any other document you create.
- Select AutoCorrect to add the correct spelling to your list of words that Word automatically corrects as you type.
- Select Language to specify a word as part of another language, preventing Word from seeing this word as a mistake.
- If you select spelling, the Spelling and Grammar dialog box appears.
- If you select Look Up, a window opens in the Task Pane and you are given general search parameters.
- This feature is helpful when dealing with words, such as proper nouns, that are not found in the dictionary.
[h=2]Spell and Grammar Check
[h=3]Check Grammar as you Type
Word puts a green wavy line under possible grammar mistakes.
[h=5]To Work on Suspected Grammatical Mistakes:
- Place your I-beam over the grammatical mistake and right-click.
- A menu list displays the following options: boldfaced grammar suggestion, Ignore, Grammar, About this Sentence.
- Select Ignore, and Word ignores the grammatical mistake it believes to exist.
- Select Grammar, and the Grammar dialog box appears.
- Select About this Sentence, and the Office Assistant will offer you reasons as to why Word believes this to be a grammatical error.
[h=2]Spell and Grammar Check
[h=3]Spelling and Grammar Dialog Box
[h=2]Spell and Grammar Check
[h=5]To Use the Spelling and Grammar Dialog Box:
Choose one of the following options, depending on what you think of Word's suggestions:
- Click Ignore Once to ignore this one instance of the grammatical error in your document.
- Click Ignore Rule to ignore this grammatical error and all other grammatical errors of this type in the document.
- Click Next Sentence to take you to the next grammatical error listed in your document.
- Click Change to replace the error with what is in the Suggestion box.
- Click Explain to open the Office Assistant, which will offer you reasons for this error.
[h=2]Spell and Grammar Check
[h=5]
If the red and green wavy lines distract you, you can turn them off:
- Choose Tools Options from the menu bar. The Options dialog box appears.
- Click the Spelling & Grammar tab.
- Un-check the Check Spelling as You Type or Check Grammar as You Type so the check box so that it is empty.
Don't forget to use Spell and Grammar Check!
[h=2]Spell and Grammar Check
[h=3]Did You Know?
Have you ever realized after typing a long paragraph that you accidentally left the Caps Lock on
and all your letters are in Upper Case? Fortunately, you will not have to re-type the text to correct
this mistake. Word offers a quick solution by allowing you to either select the Upper Case text
and pressing Shift + F3 or clicking Format on the menu bar and selecting Change Case. Choose
the correct option from the Change Case Dialog Box.
[h=2]Spell and Grammar Check
[h=3]Challenge!
Download and save the
Personal Letter Word document to complete challenges 1 through 6
Open the personal letter document.
Use the
Spelling and Grammar feature to check the document.
Save and close the document.
Congratulations! If you have completed these challenges, then you have completed your first personal letter in Word 2003.
[h=2]Align Text
[h=3]Introduction[h=4]By the end of this lesson, learners should be able to:
Use alignment buttons to align text
[h=2]Align Text
[h=3]Aligning Text
Aligning text can be invaluable when trying to format your document to meet certain
standards. Most documents have text that is left aligned. However, if you were creating
a greeting card or advertisement, you might need to know how to center align, right align or justify your text.
[h=2]Align Text
[h=5]Align Text Using the Alignment Buttons:
- Select the text you want to align.
- Click the Align Left, Center, Align Right, or Justify button on the Formatting toolbar.
Read on to view examples of aligned text.
[h=2]Align Text
[h=3]Aligning Text
Below you will view examples of text that are aligned using the left, right, center, and justified alignment buttons.
[h=2]Align Text
[h=3]Challenge!
Download and save the
Cover Letter Word document to complete challenges 7 through 13
- Open the cover letter document.
- Left align the entire letter.
- Delete the placeholder information and type the proper information for the Date, Address Block, and the Signature.
- Save and close the document.
