آموزش کاملPowerPoint 2010 -EN

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[h=2]Working with Charts

[h=3]Importing a Chart from Excel

If you have already created a chart in Excel, you can import and link it to your PowerPoint

presentation. When you insert an Excel chart in PowerPoint, any updates you make to the

original Excel chart will automatically update in your PowerPoint presentation, as long as the

files remain in the same location. This can be a convenient and time-saving feature for

presentations that require frequent updating.




Click the Insert tab and locate the Text group.

Click the Insert Object command. A dialog box will appear.

In the dialog box, select Create from file.

Click Browse.

Find and select the desired Excel chart, then click OK.

Click the Link checkbox if you would like to link the data to the Excel chart. This will enable your

PowerPoint chart to update itself when changes are made to the Excel chart.

Click OK. The chart will now appear in your PowerPoint presentation.

To edit an imported chart, double-click it to open the Excel placeholder. After you have finished editing, be sure to save the chart in Excel.

Once you have imported a chart, be careful not to delete or move the original Excel file. If the location

of either the PowerPoint presentation or the Excel file changes, you may have to insert the chart again in order for it to display correctly.





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[h=2]Working with Charts

[h=3]Modifying Charts with Chart Tools
Once you insert a chart, a set of Chart Tools will appear on the Ribbon. These are only visible

when the chart is selected. You can use the three tabs grouped under Chart Tools to modify your chart.

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[h=2]Working with Charts

[h=4]To Change the Chart Type:
From the Design tab, click the Change Chart Type command. A dialog box will appear.

Select the desired charttype.

Click OK. The chart will update to reflect the new Chart Type.

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[h=2]Working with Charts

[h=4]To Switch Row and Column Data:

Sometimes when you create a chart, the data may not be grouped the way you want it to be. In

the clustered column chart below on the left, the Book Genre Sales statistics are grouped by

Genre, with a column for each year. However, you could also switch the row and column data

so that the chart will group the statistics by year, with columns for each genre, as in the chart

on the right. In both cases, the chart contains the same data; it's just organized differently.

Select the chart.

From the Chart Tools Design tab, select the Edit command in the Data group. The Excel placeholder will open.

Return to your PowerPoint slide. Select the Switch Row/Column command in the Data group.

The chart will adjust the data.
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Working with Charts

To Change the Chart Layout:


Select the Chart Tools Design tab.

Click the More drop-down arrow in the Chart Layouts group to see all of the available layouts.

Select the desired layout.

The chart will update to reflect the new layout.

Some layouts include things like chart titles and legend labels. To change them, just place the insertion point in the text and begin typing.

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[h=2]Working with Charts

[h=4]To Change the Chart Style:


Select the Chart Tools Design tab.

Click the More drop-down arrow in the Chart Styles group to see all of the available styles.

Select the desired style.

The chart will update to reflect the new style.

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[h=2]Working with Charts

[h=3]Challenge!
Open an existing PowerPoint presentation. If you want, you can use this example.

Insert a new chart. If you are using the example, edit the data for the chart on slide 3 to delete the data from the months September through December.

Change the chart layout.

Apply a chart style. If the new style includes a chart title or any labels, edit those.

Switch the row and column data.
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[h=2]Reviewing Presentations

[h=3]Introduction

Before presenting your PowerPoint presentation, you might decide to ask someone else to look over it. The two of

you might even collaborate on a presentation. If you were revising a hard copy of a report, you might add

comments in the margins or compare your rough and final drafts side by side. You can also do these things in PowerPoint using the Comments and Compare features.


In this lesson, you'll learn how to add Comments and Compare two versions of a presentation.

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[h=2]Reviewing Presentations

[h=3]Commenting on Presentations

When you are revising or collaborating on a presentation, you might want to make notes or suggestions

without actually changing anything on the slide.Using comments allows you to take note of anything on

a slide without altering the slide itself. Comments can be added and read by the original author or any other reviewers.

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[h=2]Reviewing Presentations

[h=4]To Add a Comment:
Select the text or click on the area of the slide where you would like the comment to appear.

Select the Review tab and locate the Comments group.

Click the New Comment command.

Type your comment.

Click anywhere on the slide and your comment will appear.



Added comments show up as small thumbnails rather than full-size notes. To read a comment, just hover your mouse over the thumbnail.

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[h=2]Reviewing Presentations

[h=4]To Edit a Comment:

Select the comment you would like to edit by clicking the comment thumbnail.

Click the Review tab.

Click the Edit Comment command.

Make the desired changes.

Click anywhere on the slide, and the comment will update to reflect your edits.

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[h=2]Reviewing Presentations

[h=4]To Respond to a Comment:


Right click the comment you would like to respond to.

From the drop-down menu, select New Comment.

Type your comment.

Click anywhere on the slide, and the new comment will appear below the original comment.

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[h=2]Reviewing Presentations

[h=4]To Delete a Comment:

Select the comment you wish to delete.

From the Review tab, click the Delete command.

To delete multiple comments, simply click the Delete drop-down arrow and select Delete All Markup in

the Current Slide or Delete All Markup in the Current Presentation.

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[h=2]Reviewing Presentations

[h=3]Comparing Presentations

If you are collaborating on a presentation, or even just asking someone else to review your

presentation, you might want to use the Compare feature. The Compare feature combines two

versions of the same presentation. This allows you to see all the differences between the two

and decide which changes to include in the final version of your presentation.

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[h=2]Reviewing Presentations

[h=4]To Compare Two Presentations:
Select the Review tab and locate the Compare group.

Click Compare. A dialog box will open.

Browse for and select the desired file.

Click Merge.

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[h=2]Reviewing Presentations

[h=3]Compare

To Compare your presentation with another file, click Compare, then browse for and open the desired file.

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[h=2]Reviewing Presentations

[h=3]Next Change

Click Next to view the next change in the presentation. You can also click Previous to view the previous one.

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[h=2]Reviewing Presentations

[h=3]Accepting multiple changes

In addition to reviewing changes individually, you can also accept multiple changes at once. Click

the Accept drop-down arrow and select either Accept All Changes to the Current Slide or Accept All Changes to the Presentation.
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[h=2]Reviewing Presentations

[h=3]Ending the Review

When you are satisfied with the changes you have accepted, click End Review. Only

the changes you have accepted will show up in your presentation.
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[h=2]Reviewing Presentations

[h=3]Reviewing Pane: Slides Tab

In the Reviewing Pane, the Slides tab lets you view the revised version of each slide. Click

the slide to see a larger preview of what the revised slide will look like in your presentation, or

click the checkbox to accept all revisions to the slide.
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