[h=4]To Print Calendars:
If you need to reference your schedule on the go, it's easy to print your calendars.
Click the File tab on the Ribbon.
Backstage view will appear. Locate and select Print.
The Print pane will appear. Choose your desired layout, including daily, weekly, and monthly summaries of your appointments and meetings, then click Print.
[h=4]To Share a Calendar:
From the Home tab, locate and select the Share Calendar command on the Ribbon. The Sharing invitation dialog box will appear.
After you've shared a calendar, you can edit your shared calendar settings by changing your calendar
permissions. Just click the Calendar Permissions command on the Ribbon.
[h=4]To Send a Meeting Request:
A meeting is just like an appointment on your calendar, but with other attendees. To schedule a meeting, you must first send a meeting request.
Locate and select the New Meeting command on the Ribbon.
The New Meeting dialog box will appear. Whenever you request a meeting, you'll actually be sending
an email message to the attendees. Enter attendees for the meeting into the To: field as you would enter recipients in the Compose window of an email.
Enter the information for the meeting. At the very least, you should include a subject,time,andlocation. You can also include a message as you would in an email.
When you've finished entering meeting information, click Send.
The meeting request will be sent to the selected attendees and the meeting will appear on your calendar. When
your attendees accept the meeting request, the meeting will appear on their calendars as well.
[h=4]To Accept a Meeting Request:
When someone wants to schedule a meeting with you, you will receive a meeting request as an email message.
Navigate to Mail view. Locate and select the meeting request.
Click Accept at the top of the message, and then choose your desired option from the drop-down menu. You
can choose to either edit your reply or simply accept the meeting.
The meeting will be added to your calendar.
You can also request to reschedule a meeting directly from a meeting request. Just click Propose New Time
and then select the desired option from the drop-down menu. The New Meeting dialog box will appear, allowing you to propose a new time to all meeting attendees.
[h=3]Using Schedule View
If you need to schedule a meeting with a lot of people, it can be difficult to find a time that's best for
everyone. Schedule view allows you to see a simplified version of your shared calendars, which makes it easy to find the perfect time for your next meeting.
To access Schedule view, locate and select the Schedule view command on the Ribbon. Schedule
view will appear, allowing you to see free and busy times for each of your shared calendars. Look for shared free time when scheduling a meeting.
[h=4]Setting Availability
By default, any scheduled appointments and meetings will appear as busy time in Schedule view, while
all other time will appear as free. However, if you keep an especially busy schedule, you may wish to set
additional free and busy times. For example, you may wish to set certain hours as busy to put aside
time for your own work. Alternatively, you may wish to set certain hours as free if you want people to know that you're available.
To set your availability, create a new appointment and then click the Show As drop-down button to set your availability as either Free, Tentative, Busy, or Out of Office.
