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آموزش مقدماتیOutlook 2010-En
- شروع کننده موضوع A M I R
- تاریخ شروع
[h=2]Organizing and Managing Email
[h=4]Using Folders
Folders can help keep your messages organized. There are four default
folders in Mail view: Inbox, Drafts, Sent Items, and Deleted Items. Just like the folders
on your computer, folders in Outlook can be nested to create multiple layers of
organization. For example, you might create several folders within the Inbox folder
to keep track of the different types of messages you receive.
To access folder commands, locate and select the Folder tab on the Ribbon. The Folder tab will appear.
[h=4]
[h=4]Using Folders
Folders can help keep your messages organized. There are four default
folders in Mail view: Inbox, Drafts, Sent Items, and Deleted Items. Just like the folders
on your computer, folders in Outlook can be nested to create multiple layers of
organization. For example, you might create several folders within the Inbox folder
to keep track of the different types of messages you receive.
To access folder commands, locate and select the Folder tab on the Ribbon. The Folder tab will appear.
[h=4]
[h=2]Organizing and Managing Email
[h=3]New Folder
[h=3]New Folder
Click here to create a new folder. Be sure to choose the location for the new folder before clicking this button.
For example, if you wanted to create a new folder within your Inbox folder, you would select the Inbox folder and then click the New folder button.
For example, if you wanted to create a new folder within your Inbox folder, you would select the Inbox folder and then click the New folder button.
[h=2]Organizing and Managing Email
[h=3]New Search Folder
[h=3]New Search Folder
You can use Search folders to automatically find and organize certain types of emails.
For example, you could create a search folder for messages with certain words or phrases. Any
messages matching the criteria will appear in the folder automatically.
For example, you could create a search folder for messages with certain words or phrases. Any
messages matching the criteria will appear in the folder automatically.
[h=2]Organizing and Managing Email
[h=4]To Create a New Folder:
Before you create a new folder, you must select the desired location for that folder. In our
example, we'll create a folder within the Inbox folder to help organize messages containing important memos.
Locate and select the Folder tab on the Ribbon. The Folder tab will appear.
Select the desired location for the folder and then click the New Folder command.
The Create New Folder dialog box will appear. Type the name for the folder and click OK.
The folder will be created in the selected location.
[h=4]To Create a New Folder:
Before you create a new folder, you must select the desired location for that folder. In our
example, we'll create a folder within the Inbox folder to help organize messages containing important memos.
Locate and select the Folder tab on the Ribbon. The Folder tab will appear.
Select the desired location for the folder and then click the New Folder command.
The Create New Folder dialog box will appear. Type the name for the folder and click OK.
The folder will be created in the selected location.
[h=2]Organizing and Managing Email
[h=3]Using Categories
Categories can make it easier to find and organize your messages. Applying a category is much
like moving a message to a folder, but with one important difference: you can apply multiple
categories to any message. For example, if you received a message about an upcoming sales meeting, you
could apply both the Sales and Meetings categories. Categories are designed to work any way you
want—it's easy to rename categories, choose new category colors, and even create new categories.
[h=3]Using Categories
Categories can make it easier to find and organize your messages. Applying a category is much
like moving a message to a folder, but with one important difference: you can apply multiple
categories to any message. For example, if you received a message about an upcoming sales meeting, you
could apply both the Sales and Meetings categories. Categories are designed to work any way you
want—it's easy to rename categories, choose new category colors, and even create new categories.
[h=2]Organizing and Managing Email
[h=4]To Customize Categories:
Outlook 2010 offers six default categories. You may want to customize these categories before
you start using them to organize your messages, as the default categories may not prove to be especially helpful in sorting your mail.
Locate and select the Categorize command on the Ribbon, then select All Categories... from the drop-down menu.
The Color Categories dialog box will appear.
Select the desired category and then click the Rename button. In this example, we'll rename one
of the default categories to help organize messages about upcoming staff meetings.
Type the new name for the category. You can also select a new color if you prefer. Once you're satisfied with the changes, click OK.
The customized category will appear in the categories list.
[h=4]To Customize Categories:
Outlook 2010 offers six default categories. You may want to customize these categories before
you start using them to organize your messages, as the default categories may not prove to be especially helpful in sorting your mail.
Locate and select the Categorize command on the Ribbon, then select All Categories... from the drop-down menu.
The Color Categories dialog box will appear.
Select the desired category and then click the Rename button. In this example, we'll rename one
of the default categories to help organize messages about upcoming staff meetings.
Type the new name for the category. You can also select a new color if you prefer. Once you're satisfied with the changes, click OK.
The customized category will appear in the categories list.
[h=2]Organizing and Managing Email
[h=4]To Apply a Category:
Select the desired message, then click the Categorize command on the Ribbon.
Select the desired category from the drop-down menu.
The category will be applied to the message and visible in both the View and Reading panes.
[h=4]To Apply a Category:
Select the desired message, then click the Categorize command on the Ribbon.
Select the desired category from the drop-down menu.
The category will be applied to the message and visible in both the View and Reading panes.
[h=2]Organizing and Managing Email
[h=4]To ****** Messages by Categories:
Once you've applied categories to some of your messages, you can easily view all the messages in any given
category by using a ******. For example, you may wish to view messages in the Meetings category so that
you can see everything that pertains to an upcoming meeting.
Locate and select the ****** E-mail command on the Ribbon, hover over Categorized, and then select the desired category from the drop-down menu.
Messages matching the selected category will appear in the View pane.
[h=4]To ****** Messages by Categories:
Once you've applied categories to some of your messages, you can easily view all the messages in any given
category by using a ******. For example, you may wish to view messages in the Meetings category so that
you can see everything that pertains to an upcoming meeting.
Locate and select the ****** E-mail command on the Ribbon, hover over Categorized, and then select the desired category from the drop-down menu.
Messages matching the selected category will appear in the View pane.
[h=2]Organizing and Managing Email
[h=3]Applying Rules
Rules can save you a lot of time by automatically performing commands like moving or
deleting messages as they arrive. For example, if you always move emails from a certain
person to a folder, you could create a rule to do this automatically. You can create rules that look for a specific sender, recipient, subject, or
specific words that are contained in the body of the email.
[h=3]Applying Rules
Rules can save you a lot of time by automatically performing commands like moving or
deleting messages as they arrive. For example, if you always move emails from a certain
person to a folder, you could create a rule to do this automatically. You can create rules that look for a specific sender, recipient, subject, or
specific words that are contained in the body of the email.
[h=2]Organizing and Managing Email
[h=4]To Create a New Rule:
Locate and select the Rules command on the Ribbon and then select Manage Rules & Alerts... from the drop-down menu.
The Rules and Alerts dialog box will appear.
Click the New Rule... button.
The Rules Wizard will appear. Follow the instructions to create a new rule.
[h=4]To Create a New Rule:
Locate and select the Rules command on the Ribbon and then select Manage Rules & Alerts... from the drop-down menu.
The Rules and Alerts dialog box will appear.
Click the New Rule... button.
The Rules Wizard will appear. Follow the instructions to create a new rule.
[h=2]Organizing and Managing Email
[h=4]Using Flags
As you respond to different messages throughout the day, some may prove to be more time-sensitive than
others. If you want to make sure you respond to urgent messages quickly, you can use flags. Flags create a
task associated with the message, which will prompt you with reminders until the task is complete.
[h=4]Using Flags
As you respond to different messages throughout the day, some may prove to be more time-sensitive than
others. If you want to make sure you respond to urgent messages quickly, you can use flags. Flags create a
task associated with the message, which will prompt you with reminders until the task is complete.
[h=2]Organizing and Managing Email
[h=4]To Apply a Flag:
Select the desired message and then click the Follow Up command on the Ribbon.
Choose the deadline for the task from the drop-down menu.
The flag will be applied. To mark the task as complete, click the flag and then select Mark Complete from the drop-down menu.
[h=4]To Apply a Flag:
Select the desired message and then click the Follow Up command on the Ribbon.
Choose the deadline for the task from the drop-down menu.
The flag will be applied. To mark the task as complete, click the flag and then select Mark Complete from the drop-down menu.
[h=2]Organizing and Managing Email
[h=4]To Delete Messages Permanently:
When you delete messages from your inbox, they are first moved to the Deleted Items folder, which
is similar to the Recycle Bin on your computer. To delete messages permanently, you will need to empty the Deleted Items folder.
Locate and right-click the Deleted Items folder in the Navigation pane, then select Empty Folder from the drop-down menu.
A confirmation dialog box will appear. Click Yes to continue.
The messages will be permanently deleted.
[h=4]To Delete Messages Permanently:
When you delete messages from your inbox, they are first moved to the Deleted Items folder, which
is similar to the Recycle Bin on your computer. To delete messages permanently, you will need to empty the Deleted Items folder.
Locate and right-click the Deleted Items folder in the Navigation pane, then select Empty Folder from the drop-down menu.
A confirmation dialog box will appear. Click Yes to continue.
The messages will be permanently deleted.