آموزش کامل Word 2010 -EN

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[h=2]Reviewing Documents

[h=4]To Add a Comment:

1. Highlight some text or place the insertion point where you want the comment to appear.
2. From the Review tab, click the New Comment command.
   
   
   
   Type your comment.
   
   
   
   
   

 

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[h=2]Reviewing Documents

[h=4]To Delete a Comment:
Select the balloon containing the comment you wish to delete.

From the Review tab, click the Delete command.

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[h=2]Reviewing Documents

[h=4]To Delete All Comments:

From the Review tab, click the Delete drop-down arrow.

Click Delete All Comments in Document.

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[h=2]Reviewing Documents

[h=3]Accepting or Rejecting Changes

Tracked changes are really just "suggested" changes. To become permanent, they have to be Accepted. On

the other hand, the original author may disagree with some of the tracked changes and choose to Reject them.

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[h=2]Reviewing Documents

[h=4]To Accept or Reject Changes:
Select the change you want to accept or reject.

From the Review tab, click the Accept or Reject command.

If you accepted the change, the markup will disappear, and the text will look "normal."

For some tracked changes, you can "reject" the changes by simply deleting them as if they were normal

text. For example, if a reviewer adds a word to a sentence, you can just delete the word.

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[h=2]Reviewing Documents

[h=4]To Accept All Changes:
From the Review tab, click the Accept drop-down arrow. A drop-down menu will appear.

Select Accept All Changes in Document.
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[h=2]Reviewing Documents

[h=4]To Reject All Changes:
From the Review tab, click the Reject drop-down arrow. A drop-down menu will appear.

Select Reject All Changes in Document.


Accepting or Rejecting all changes does not affect comments, so if you want to delete them, you'll have to do it separately.



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[h=2]Reviewing Documents

[h=3]Changing How Markups Appear

If there are a lot of tracked changes in a document, they may become distracting if you're trying to read

through the document. There are a couple of settings that you can use to hide the markups or change how they appear.

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[h=2]Reviewing Documents

[h=4]To Hide Tracked Changes:
From the Review tab, click the Display for Review command. The Display for Review

command is located to the right of the Track Changes command, and it may not be labeled. It will probably say Final:Show Markup

1. In the drop-down menu, there are four options:

• Final: Show Markup: Shows the final version along with the markup.
• Final: Shows the final version and hides all markups.
• Original: Show Markup: Shows the original version along with the markup.
• Original: Shows the original version and hides all markups.

Choose Final or Original from the drop-down menu to hide the markups.

Setting Display for Review to Final is not the same as accepting all changes. You will still need to

Accept or Reject the changes before sending out the final version of your document.

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[h=2]Reviewing Documents

[h=4]To Show Revisions in Balloons:

By default, most revisions show up inline, meaning the text itself is marked. You can choose to

show the revisions in balloons, which moves many of the revisions (such as deletions) to

balloons in the right margin. This may make the document easier to read, as there are fewer

inline markups. The balloons also give you more detailed information about some markups.



From the Review tab, click Show Markup

Balloons

Show Revisions in Balloons.

Some of the revisions will move to the right margin.

To go back to inline markups, you can select either Show All Revisions Inline or Show Only Comments and Formatting in Balloons.

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[h=2]Reviewing Documents

[h=3]Comparing Two DocumentsIf you edit a document without tracking changes, it's still possible to use reviewing features such as

Accept and Reject. You can do this by comparing two versions of the document. All you need is

the original document and the revised document, and they need to have different file names.

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[h=2]Reviewing Documents

[h=4]To Compare Two Documents:

1. From the Review tab, click the Compare command. A drop-down menu will appear.
2. From the drop-down menu, click Compare.
   
   
   
   A dialog box will appear. Choose your Original document by clicking on the drop-down arrow and
   
   selecting the document from the list. If your document is not on the list, click the Browse button to browse for the file.
   

Choose the Revised document the same way you chose the Original document and click OK.

At this point, Word compares the two documents to determine which changes were made, and it creates a new document

that you can save if you want. The changes show up as colored markups, just like the ones that appear when using

Track Changes. You can then use the Accept and Reject commands to finalize the document.

To the right of the new document, there is a pane that displays the Original and Revised documents that you can

use for reference (although you can't edit them). If you don't see the pane on the right, click Compare

Show Source Documents

Show Both.


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[h=2]Reviewing Documents

[h=3]Using the Reviewing Features Safely
If there are any comments or tracked changes in your document, you should remove them before sending it out to

anyone you're not collaborating with. Comments and tracked changes can reveal confidential information that could lead

to embarrassment or make you or your company appear unprofessional (or worse).


Once you've removed all of the comments and tracked changes, it's a good idea to double-check your

document using the Document Inspector. The Document Inspector can tell you if there is any

hidden data in your document that you may need to remove. It looks for data in many different places—not just comments and tracked changes.

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[h=2]Reviewing Documents

[h=4]To Use the Document Inspector:

1. Save your document.
2. Click the File tab to go to Backstage view.
3. Select Info on the left side of the page.
   
   1. Click the Check for Issues command. A drop-down menu will appear.
   2. Select Inspect Document.
   
   
   
   
   Click Inspect.
   
   
   
   
   
   The inspection results will show an exclamation mark for any categories where it found potentially
   
   sensitive data, and it will also have a Remove All button for each of those categories. Click Remove All to remove the data.
   

1. Close the dialog box when you're done.
2. From Backstage view, click Save to make the changes permanent.

 

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[h=2]Reviewing Documents

[h=3]Challenge!

• Open an existing Word document. If you want, you can use this example.
• Turn on Track Changes.
• Delete some text.
• Add some text.
• Change some of the text formatting.
• Experiment with the Display for Review command.
• Accept all of the changes.
• Use the Document Inspector to check the document.

 

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[h=2]Working with Tables

[h=3]Introduction

A table is a grid of cells arranged in rows and columns. Tables can be customized and are useful for various tasks such as presenting text information and numerical data.

In this lesson, you will learn how to convert text to a table, apply table styles, format tables, and create blank tables.

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[h=2]Working with Tables

[h=4]To Insert a Blank Table:

1. Place your insertion point in the document where you want the table to appear.
2. Select the Insert tab.
3. Click the Table command.
4. Hover your mouse over the diagram squares to select the number of columns and rows in the table.
   
   1. Click your mouse, and the table appears in the document.
   2. You can now place the insertion point anywhere in the table to add text.

 

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[h=2]Working with Tables

[h=4]To Convert Existing Text to a Table:

1. Select the text you wish to convert.
2. Select the Insert tab.
3. Click the Table command.
4. Select Convert Text to Table from the menu. A dialog box will appear.
   
   
   
   
   Choose one of the options in the Separate text at: section. This is how Word knows what text to put in each column.
   
   
   
   
   
   
   
   Click OK. The text appears in a table.
   
   
   
   
   

 

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[h=2]Working with Tables

[h=4]To Add a Row Above an Existing Row:



Place the insertion point in a row below the location where you wish to add a row

.

1. Right-click the mouse. A menu appears.
2. Select Insert
   
   Insert Rows Above.
   
   
   
   
   A new row appears above the insertion point.
   
   
   
   
   
   You can also add rows below the insertion point. Follow the same steps, but select Insert Rows Below from the menu.
   
   

 

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[h=2]Working with Tables

[h=4]To Add a Column:

1. Place the insertion point in a column adjacent to the location you wish the new column to appear.
2. Right-click the mouse. A menu will appear.

Select Insert

Insert Columns to the Left or Insert Columns to the Right. A new column appears.

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