آموزش کامل Word 2010 -EN

[A M I R]

[h=2]Using a Template

[h=3]Introduction

A template is a pre-designed document that you can use to create documents quickly without having to think about

formatting. With a template, many of the big document design decisions such as margin size, font style and size, and

spacing are predetermined. In this lesson, you will learn how to create a new document with a template and insert text into it.

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[A M I R]

[h=2]Using a Template

[h=3]Create a New Document with a Template
[h=4]To Insert a Template:

1. Click the File tab to go to Backstage view.
2. Select New. The New Document pane appears.
3. Click Sample templates to choose a built-in template, or select an Office.com template category to download a template.
   
   
   
   Select the desired template and click Create. A new document will appear using the template you have selected.
   
   
   
   
   
   Use caution when downloading Office.com templates. Some of them are uploaded by people not affiliated
   
   with Microsoft, and Microsoft cannot guarantee that those templates are free from viruses or defects. For
   
   those templates, you'll see a warning message before downloading them.
   
   

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[A M I R]

[h=2]Using a Template

[h=3]Entering Information into a Template [h=4]To Insert Text into a Template:
Templates include placeholder text that is surrounded by brackets. To personalize your

document, you'll need to replace the placeholder text with your own text.





Some templates simply use regular text as the placeholder text, rather than the "traditional" placeholder text

with brackets. In those cases, just delete the text and type in your own text.





Click on the text you want to replace. The text will appear highlighted and a template tag will appear.

Enter some text. It will replace the placeholder text.

For some fields, there is a drop-down arrow that you can use to select the information, rather than typing it. For

example, a date field will show a calendar so that you can choose the date more easily.

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[A M I R]

[h=2]Using a Template

[h=4]To Change Prefilled Information:

In some templates, your name or initials will be automatically added. This is known as prefilled

information. If your name or initials are incorrect, you'll need to change them in Word Options.

1. Click the File tab to go to Backstage view.
2. Click the Options button. The Word Options dialog box appears.
3. Enter the user name and/or initials in the General section, then click OK.
   
   
   
   
   If you are using a public computer, such as one at a library, you may not want to change these settings.
   
   

 

[A M I R]

[h=2]Using a Template

[h=3]Challenge!

• Create a new document using a template.
• Enter some text into the template.
• Modify the user name and initials for your version of Word if you are using a home computer.
• Save the document.

 

[A M I R]

[h=2]Using Mail Merge

[h=3]Introduction

Mail merge is a useful tool that will allow you to easily produce multiple letters, labels, envelopes, name tags and more using information

stored in a list, database, or spreadsheet. In this lesson, you will learn how to use the mail merge wizard to create a data source

and a form letter, and explore other wizard features.

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[A M I R]

[h=2]Using Mail Merge

[h=3]Mail Merge
When you are performing a Mail merge, you will need a Word document (you can start with an

existing one or create a new one), and a recipient list, which is typically an Excel workbook. If

you'd like to work along with the lesson, you can download the examples below.

• Letter (Word document)
• Recipient list (Excel workbook)

 

[A M I R]

[h=2]Using Mail Merge

[h=4]To Use Mail Merge:

1. Open an existing Word document, or create a new one.
2. Click the Mailings tab.
3. Click the Start Mail Merge command.
4. Select Step by Step Mail Merge Wizard.
   
   
   
   The Mail Merge task pane appears and will guide you through the six main steps to complete a mail
   
   merge. The following is an example of how to create a form letter and merge the letter with a recipient list.
   
   

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[A M I R]

[h=2]Using Mail Merge

[h=4]To Use Mail Merge:
[h=4]Step 1:
Choose the type of document you wish to create. In this example, select Letters.

Click Next: Starting document to move to Step 2.

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[h=4]Step 2:
Select Use the current document.

Click Next: Select recipients to move to Step 3.

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[h=4]Step 3:
Now you'll need an address list so that Word can automatically place each address into the document. The list


can be in an existing file, such as an Excel workbook, or you can type a new address list from within the Mail Merge Wizard.





From the Mail Merge task pane, select Use an existing list and then click Browse.

Locate your file in the dialog box (you may have to navigate to a different folder) and click Open.

If the address list is in an Excel workbook, select the worksheet that contains the list and click OK.

In the Mail Merge Recipients dialog box, you can check or uncheck each recipient to control which

ones are used in the mail merge. When you're done, click OK to close the dialog box.

From the Mail Merge task pane, click Next: Write your letter to move to Step 4.

If you don't have an existing address list, you can click the Type a new list button and click Create. You can then type your address list.

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[A M I R]

[h=2]Using Mail Merge

To Use Mail Merge


[h=4]Step 4:
Now you're ready to write your letter. When it's printed, each copy of the letter will basically be the

same, except the recipient data (such as the name and address) will be different on each one. You'll

need to add placeholders for the recipient data, so that mail merge knows exactly where to add the

data. If you're using mail merge with an existing letter, make sure that the file is open now.





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[A M I R]

[h=2]Using Mail Merge

[h=4]To Insert Recipient Data:

1. Place the insertion point in the document where you wish the information to appear.
2. Select Address block, Greeting line, Electronic postage, or More items from the task pane.
   
   
   Depending on your selection, a dialog box may appear with various options. Select the desired options and click OK.
   
   
   
   1. A placeholder appears in your document. For example: «AddressBlock».
   2. Repeat these steps each time you need to enter information from your data record.
   3. From the Mail Merge task pane, click Next: Preview your letters to move to Step 5.
   
   For some letters, you'll only need to add an Address block and Greeting line. Sometimes, however, you
   
   may wish to place recipient data within the body of the letter to personalize it even further.
   
   
   
   
   

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   [h=4]Step 5:
   Preview the letters to make sure the information from the recipient list appears correctly in the letter. You can use the left and right scroll arrows to view each document.
   
   
   
   
   Click Next: Complete the merge to move to Step 6.
   

 

[A M I R]

[h=2]Using Mail Merge

[h=4]Step 6:
Click Print to print the letters.

The Merge to Printer dialog box opens. Click All, and then click OK.

The Print dialog box will appear. Adjust the print settings if needed, and then click OK.

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[A M I R]

[h=2]Using Mail Merge

[h=3]Challenge!

• Open an existing Word document. If you want, you can use this example.
• Download this recipient list.
• Use the Mail Merge Wizard to merge the letter with the recipient list.
• Place an Address Block at the top of the page, and a Greeting line above the body of the letter.
• Print the document.