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[h=2]Line and Paragraph Spacing
[h=5]To Format Paragraph Spacing
- Click the Line spacing command on the Home tab.
- Select Add Space Before Paragraph or Remove Space After Paragraph from
- the menu. If you don't see the option you want, click on Line Spacing Options to manually set the spacing (see below).
OR
- Select Line Spacing Options. The Paragraph dialog box appears.
- Change the Before and After points in the Paragraph section.
Line spacing is measured in
lines or points, which is referred to as
leading. When
you reduce the leading, you automatically bring the lines of text closer together. Increasing
the leading will space the lines out, allowing for improved readability.
[h=2]Line and Paragraph Spacing
[h=3]Challenge!
Use the Resume or any Word template you choose to complete this challenge.
- Change the line spacing of a list.
- Change the line spacing of a paragraph of text.
- Change the paragraph spacing between body text and a heading.
[h=2]Modifying Page Layout
[h=3]Introduction You may find that the
default page layout settings in Word are not sufficient for the
document you wish to create, in which case you will want to modify those settings. In
addition, you may want to change the
page formatting depending on the document you are creating.
In this lesson, you will learn how to change the page orientation, paper size, and page margins, and insert a break.
[h=2]Modifying Page Layout
[h=3]Page Layout and Formatting
[h=5]To Change Page Orientation:
- Select the Page Layout tab.
- Click the Orientation command in the Page Setup group.
- Left-click either Portrait or Landscape to change the page orientation.
Landscape format means that everything on the page is oriented
horizontally and
portrait format is oriented
vertically.
[h=2]Modifying Page Layout
[h=5]To Change the Paper Size:
- Select the Page Layout tab.
- Left-click the Size command and a drop-down menu will appear. The current paper size is highlighted.
- Left-click a size option to select it. The page size of the document changes.
[h=2]Modifying Page Layout
[h=5]To Format Page Margins:
- Select the Page Layout tab.
- Click the Margins command. A menu of options appears. Normal is selected by default.
- Left-click the predefined margin size you want.
OR
- Select Custom Margins from the menu. The Page Setup dialog box appears.
- Enter the desired margin size in the appropriate fields.
You can always access the
Page Setup dialog box by clicking the small arrow in the
bottom-right corner of the Page Setup group. The dialog box should look familiar to
people who have used previous versions of Word.
[h=2]Modifying Page Layout
[h=5]To Insert a Break:
- Place your insertion point where you want the break to appear.
- Select the Page Layout tab.
- Click the Breaks command. A menu appears.
- Left-click a break option to select it. The break will appear in the document.
Why would you need to use a break? Each
type of break serves a different purpose and will
affect the document in different ways.
Page breaks move text to a new page before reaching
the end of a page, while
section breaks create a barrier between parts of the document for
formatting purposes.
Column breaks split text in columns at a specific point. Practice using
the various break styles to see how they affect the document.
[h=2]Modifying Page Layout
[h=3]Challenge!
Use the Newsletter or any Word document you choose to complete this challenge.
- Change the page orientation.
- Modify at least one margin.
[h=2]Working with Pictures
[h=3]Introduction Pictures can be added to Word documents and then formatted in various ways. The
picture tools in Word 2007 make it easy to incorporate images into your documents
and
modify those images in innovative ways.
In this lesson, you will learn how to insert a picture from your computer, change the
picture style and shape, add a border, crop and compress pictures, and more.
[h=2]Working with Pictures
[h=3]Inserting and Modifying Pictures
[h=5]To Insert a Picture:
- Place your insertion point where you want the image to appear.
- Select the Insert tab.
- Click the Picture command in the Illustrations group. The Insert Picture dialog box appears.
- Select the image file on your computer.
- Click Insert and it will appear in your document.
Left-click a
corner sizing handle, and while holding down the mouse button, resize the image. The image retains its proportions.
[h=2]Working with Pictures
[h=5]To Wrap Text Around an Image:
- Select the Picture Tools Format tab.
- Click the Text Wrapping command in the Arrange group.
- Left-click a menu option to select it. In this example, we selected Tight.
- Move the image around to see how the text wraps for each setting.
- The Position button has pre-defined text wrapping settings. The Position button is to the left of the Text Wrapping button.
- Click the Position button and a drop down list of text wrapping options will appear. Hover over an option to see what it does.
If you can’t get your text to wrap the way you wish, click the
Text Wrapping
command and select
More Layout Options from the menu. You can make
more precise changes in the Advanced Layout dialog box that appears.
[h=2]Working with Pictures
[h=5]To Crop an Image:
- Click the Crop command. The black cropping handles appear.
- Left-click and move a handle to crop an image.
- Click the Crop command to deselect the crop tool.
Corner handles will crop the image proportionally.
[h=2]Working with Pictures
[h=5]To Compress a Picture:
- Click the Compress Pictures command in the Adjust group. A dialog box appears.
- Click the Options button to access the Compression Setting dialog box.
- Choose the target output.
- Change any of the default picture settings you wish.
- Click OK in the Compression Settings dialog box.
- Click OK in the Compress Pictures dialog box.
You need to monitor the
file size of your images and documents that include
images, especially if you send them via email. Cropping and resizing an image
doesn’t decrease the image file size, but compression does.
[h=2]Working with Pictures
[h=5]Other Picture Tools
There are many other things you can do to modify a picture. From the
Format tab, some of the other useful commands include:
- Change Picture command: Select a new picture from your computer.
- Reset Picture command: Revert to original image.
- Brightness command: Adjust the brightness of the image.
- Color command: Adjust the contrast of the image from light to dark.
- Recolor command: Modify the color in a variety of ways including Black and white, sepia, pink, purple, and more.
[h=2]Working with Pictures
[h=5]To Change the Shape of a Picture:
- Click the Picture Shape icon. A menu appears.
- Left-click a shape to select it.
[h=2]Working with Pictures
[h=5]To Apply a Picture Style:
- Click the More drop-down arrow to display all the picture styles.
- Hover over a picture style to display a Live Preview of the style in the document.
- Left-click a style to select it.
[h=2]Working with Pictures
- Left-click the Picture Border command and select a color.
OR
- Select Weight from the menu and choose a line weight.
[h=2]Working with Pictures
[h=3]Challenge!
Use the Newsletter or any Word document you choose to complete this challenge.
- Insert a picture into a document.
- Crop the image proportionally.
- Apply a picture style to the image.
[h=2]Columns and Ordering
[h=3]Introduction Two useful formatting features in Word are the
columns and
ordering commands.
Columns are used in
many types of documents, but are most commonly used in newspapers, magazines, academic journals, and
newsletters.
Ordering is the process of layering two or more shapes so that they appear in a certain
way. For example, if you have two shapes that overlap and want one shape to appear on top, you will
have to
order the shapes.
In this lesson you will learn how to insert columns into a document and order an image and a shape.
[h=2]Columns and Ordering
[h=3]Inserting Columns and Ordering Objects
[h=5]To Add Columns to a Document:
- Select the text you want to format.
- Select the Page Layout tab.
- Left-click the Columns command.
- Select the number of columns you would like to insert.
Click the
Show/Hide command on the Home tab to display the
paragraph marks and
breaks.
The
Format Painter command allows you to easily format text to appear like other
text in your document. Select the text that is formatted the way you want, click the
Format Painter command on the Home tab, and then select the text you want to
change. The new text now appears modified.
