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[h=2]Headers and Footers
[h=3]Challenge!
- Type your name into the Header.
- Modify the text in your Header so that it is 10-point Times New Roman font.
- Put the date and time in the Footer.
- Modify the text in your Footer so that it is 10-point Times New Roman font.
- Save and close the document.
[h=2]Formatting
[h=3]Introduction[h=4]By the end of this lesson, learners should be able to:
Use Reveal Formatting
[h=2]Formatting
[h=3]Why display non-printing characters?
Non-printing characters
are automatically inserted into your document as you type. You will not see these characters
unless you choose to show the formatting marks. So why display these characters? Showing
the document formatting can assist you when editing. Non-printing characters such as
spaces, tabs, and hard returns (created when you press the Enter key), will now
be visually displayed on your page.
For example:
A document that was created with numerous tabs could be quite difficult to edit if
you needed to delete all the tabs. However, if you display your non-printing
characters, you will be able to quickly see where all the tabs exist. The tab
symbol will appear as an arrow pointing to the right,. Place the insertion
point to the right of the tab symbol and press the Backspace key to quickly delete these tabs.
[h=2]Formatting
[h=5]To Reveal Formatting Marks:
- Click the Show/Hide button on the Standard Toolbar.
OR
- Select the Reveal Formatting Menu from the Task Pane.
- Check the Show all formatting marks checkbox at the bottom of the Menu under Options.
When you select the
Show/Hide button, codes for paragraph marks , tabs , and
spaces . are visible in your document. If you prefer to display non-printing characters
when formatting your document, these symbols will not appear in your printed document.
[h=2]Formatting
[h=3]Challenge!
- Select the Show/Hide Codes button.
- Notice how the non-printing characters appear in your Header and Footer
- Save any changes you have made and close your document.
Note: If you would like to look at the
nonprinting characters in more detail, open one of the letters from a previous challenge.
[h=2]Text Boxes
[h=3]Introduction[h=4]By the end of the lesson, students should be able to:
- Move and Resize a Text Box
[h=2]Text Boxes
[h=3]Create a Text Box
Placing text inside of a Text Box helps focus the reader's eye on the page
content. Newsletters, flyers, reports, announcements, school projects, or other types of publications, often use Word's text box feature.
Text boxes can be formatted with shadings, color, borders, and graphics, making for an impressive display of your Word skills.
[h=2]Text Boxes
[h=5]To Create a Text Box:
- Click Insert on the Menu Bar.
- Select Text Box from the menu list.
- The mouse pointer becomes a crosshair and a drawing canvas appears.
- Place your insertion point where you want your text box.
- Left click and drag the text box until it is the appropriate size. Release the left mouse button when ready.
- The text box will by default contain a white background color and a thin black border.
Note: When you create a text box in Word 2003, the drawing canvas appears by
default. The canvas helps you arrange and resize the objects you are working with.
[h=2]Text Boxes
[h=5]To Insert Text into the Text Box:
- Click once inside the text box.
- The box is selected and a blinking insertion point appears inside the box.
- Format text (change font, font size, style, etc) in the usual manner. (Select text first, make changes later.)
[h=2]Text Boxes
[h=3]Moving and Resizing Text Boxes [h=5]To Resize a Text Box:
- Click once on one of the box's borders. The box is now highlighted.
Sizing handles (small circles) appear. Hover the mouse pointer over any of the sizing
handles (small circles) until it turns into a diagonally pointing arrow.
Click and drag the sizing handle until the box is the desired size.
[h=2]Text Boxes
[h=5]To Move a Text Box:
- Click once on the text box's border.
- Hover your mouse pointer over the border until it becomes a crosshair with arrows.
- Using this crosshair, click and drag the box until it is in the desired location.
[h=2]Text Boxes
[h=3]The Format Text Dialog Box
As mentioned earlier, the default for the text box in Word is a white background with a thin, black
border. Using the Format Text Box dialog box, you can choose different fill colors and lines, size, layout, and textbox.
[h=2]Text Boxes
[h=5]To Use the Format Text Box Dialog Box:
- Double click on a text box border. The Format Text Box dialog box appears.
OR
Right-click on the text box border and select Format Text Box. The Format Text Box dialog box appears.
[h=5]
You can access the Text box feature from the Drawing toolbar.
- Click View on the Menu Bar.
- Select Toolbar and then Drawing from the cascading menu. The Drawing toolbar appears at the bottom of your document.
- Click the Text box button . Don't confuse this button with the Rectangle button. You cannot insert text using the Rectangle button.
The Text Box Dialog Box offers you several tabs to choose from:
- Color and Lines: Fill text box with color, define the border colors, styles and weight
- Size: Define a specific size
- Layout: Text wrap and alignment
- Textbox: Internal margins
[h=2]Text Boxes
[h=3]Challenge!
- Insert a text box or text boxes with the information you want to display on your flyer.
- Make decisions about your text box.
- Do you want the line to be visible?
- If so, what color do you want the line?
- What type of line style do you want?
- Try to create text boxes that look similar to the ones displayed below, as well as creating your own.
- Practice using different font styles and sizes within the text boxes that you create.
Save and close the document.
Note: If you are not sure what you would like for your flyer/newsletter, try many
options. Remember, you can always click on the
Undo feature if you change your mind.
[h=2]Working with Columns
[h=3]Introduction[h=4]By the end of this lesson, learners should be able to:
Change Column Structure
[h=2]Working with Columns
[h=3]Working with Columns
Displaying information in columns gives the writer more options for displaying different types of information
on a page while remaining easy for the viewer to read. Certain kinds of information are best
displayed using columns. Newspaper, newsletters, flyers, reports, announcements, school
projects, or other types of publications, often use Word's column feature.
Below is an example of a Newsletter using columns and a graphic:
Working with columns can be challenging, but with practice, you'll have columns mastered in no
time. An approach we will first try will be to enter text into a single column and then convert it into multiple columns.
[h=2]Working with Columns
[h=5]Create Columns Using the Columns Button:
Switch to
Print Layout View
To make equal columns, move the insertion point to the end of the text and insert a continuous section break by choosing
Insert Break Continuous.
-
- Select the text you want to change to columns.
- Click the Columns Button on the Standard Toolbar.
- The Columns Button will expand to give you four column options:
Choose one of the options to format your text into columns.
You can adjust the spacing and alignment of the columns by using the
ruler.
Drag the Right
Margin, Left Margin and Right Indent using your mouse until the columns appear the way you want.
[h=2]Working with Columns
[h=5]To Enter a Title that Spans a Column:
- Enter the title at the beginning of the first column.
- Click the Columns button on the Standard toolbar, and drag to select number of columns.
[h=2]Working with Columns
[h=3]Creating Columns Using the Columns Dialog Box
Using the Column Dialog Box versus the Columns Button will give you much more control
and precision over your column structure. The Columns Dialog Box will also give you a few
more column options, including Left and Right columns as well as the ability to create up to eight columns per page.
[h=2]Working with Columns
[h=5]Using the Column Dialog Box:
- Switch to Print Layout View.
- To make equal columns, move the insertion point to the end of the text and insert a continuous section break by choosing Insert Break Continuous.
- Select the text you want to change to columns.
- Click Format on the Menu Bar.
- Select Columns from the menu list. The Columns Dialog Box appears.
