اموزش Google Drive and Docs-En

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Sharing and Collaborating


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[h=3]Share Button

Hover over the Share button to see a description on the file's current visibility settings.Click the Share button to edit the file's sharing settings. You can share your file with others, modify visibility, or create a link to the file.


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Sharing and Collaborating


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[h=3]Challenge!
Access the Share settings dialog box and enter the email address of someone you'd like to share a file with.



Share a stable link via email or the web.

Use the collaboration tools with someone else to edit the same file.

Leave a comment on a file for someone else to view.​

 

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[h=2]Converting and Printing Docs

[h=3]Introduction

Whenever you create a file using Google Docs, that file will remain accessible to you any time

you log in to Google Drive. However, there may be times when you want to download or print that file

In this lesson, you'll learn how to convert and download files from Google Docs format. You'll also

learn how to print Documents, Spreadsheets, and Presentations


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Converting and Printing Docs



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[h=3]Converting Files from Google Docs Format

Sometimes, you may find that you have a need to download a file from your Google Drive. You may

want to attach it to an email or open it in another application that allows for more formatting options

(like Microsoft Word or Excel). Any file stored in it's original format can be downloaded and used

right away. But when downloading a file in Google Docs format, Google Drive will need to convert it, or

change it, into a formatted file like DOC, PDF, RTF, etc.​

You will need to select the format that is most useful to you and your needs for the file. In

this example, we will show you how to convert a Google Document file into a PDF file


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[h=2]Converting and Printing Docs

[h=4]To Convert a Doc to a PDF File:

Converting a Google Document into an Adobe Acrobat Document, which is called a

PDF file, can be especially useful when you no longer wish to make changes to it. A PDF file retains

the document's original formatting, allowing someone else to view the file, but not make any

changes. This might also be helpful when attaching a document to an

email or posting it as downloadable link on a website


Click to open the file that you want to convert.


Locate and select the File drop-down menu.

Hover the mouse over the Download as option and select your desired


conversion format from the drop-down menu. Here, we will select PDF.


The file will convert and download. When finished, the Downloads dialog box will appear. Double-click to open the file.


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[h=2]Converting and Printing Docs

[h=4]To Convert Multiple Docs to PDF Files:

If you do not need to choose a specific file type for individual files, Google Drive makes it easy to

download and convert several files at once. The files will then download to your computer

as zipped, or compressed, files. Here, we will convert multiple document files into PDF files.

Select the box next to each file you will convert. In this example, we will select two documents and one presentation.


Click the More button and then select Download... from the drop-down menu.


The Convert and Download dialog box will appear. Each type of file selected will

be placed into groups. In our example, the two documents we selected were placed

into the first group, and the presentation was placed into the second group


Select a conversion format for each group. In our example, we will choose PDF for both groups.


Click Download to begin converting and downloading the files.


Google Docs will convert and zip (compress) your files and download them to your

computer. The Zipping Files dialog box will appear briefly and then disappear when the files begin to zip


When zipping has finished, the Zipping Complete dialog box will

appear. Click Close to continue. The zipped files will continue downloading automatically


When the files have finished downloading, a dialog box will appear at the bottom of the window. Click Open.


The Open Documents dialog box will appear. Double-click a file to open it on your computer.


Selecting a file to open​

 

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[h=2]Converting and Printing Docs

[h=3]Printing Google Docs
If you are creating and editing files in Google Docs format, you can also print those

files directly from your browser. Printing from Google Drive should feel familiar if

you have ever printed a file using Microsoft Office. Google Drive offers a print preview option, which

allows you to see how the file will appear on the page before printing. You can also change the

printer settings to modify the page layout and formatting before sending the file to the printer


There are several ways to print a file:


Clicking the Print button .

Using the keyboard shortcut Ctrl+P (Windows users) or Command+P (Mac Users).

Clicking the File drop-down menu and selecting Print.


Print preview will vary depending upon which type of Google Doc you

are viewing. Sometimes it is available as a menu option, other times

it is shown in the Print dialog box


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[h=2]Converting and Printing Docs

[h=3]Printing Google Documents

When printing a Google Document, you will download it to your computer

as a PDF file. You will then need toopen the PDF file to print it


[h=4]To Print a Google Document:

Locate and select the Google Document that you want to print.


The Google Document will open in a new tab in your browser.

Click the Print button. Google Drive will automatically download a PDF file of the document to your computer.


When the download is complete, the Downloads dialog box will appear.

Double-click to open the PDF file.


Navigate to the File drop-down menu and select Print to open the Print dialog box.


In the Print dialog box, set your print options for number of copies, page size, orientation, and more.


Click Print to send the PDF file to the printer.


If you use Google Chrome as your internet browser, the process will be slightly different. Clicking

Print will make a Print dialog box appear rather than a PDF file to download


Viewing the Print dialog box in Google Chrome​

 

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Converting and Printing Docs

Printing Google Spreadsheets


When printing Google Spreadsheets, the process will be slightly different from printing

Google Documents. You will not download a PDF file. Instead, you will select your print settings

and then a print preview of your document will appear in the Print dialog box


To Print a Google Spreadsheet:


Select and click the Google Spreadsheet that you would like to print.


Click the Print button.


The Print Settings dialog box will appear.


Select the Options you will use to print the spreadsheet:

• Choose the sheets you wish to print. If your spreadsheet has multiple sheets, you may choose to print only the current sheet, all of the sheets, or only a highlighted selection from a sheet.
• Select other options to appear on the printed copy like gridlines, the title, and page numbers.
• Choose the desired Layout for the printed copy like Fit to width, Actual size, Portrait, orLandscape. If you have many columns you may wish to print on a single page using Landscape orientation.

Click OK to continue.


The Print dialog box will appear with a preview of your spreadsheet. Select the

number of Copies you will print, and then click Print to print the spreadsheet.


Printing from the Print dialog box


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Converting and Printing Docs

Printing Google Presentations


Printing Google Presentations will require you to select the number of slides you would

like to print on each page. You will also need to choose whether or not to leave room for

the speaker's notes. Once you have made your selections, Google Drive will automatically

download a PDF file to your computer for preview and printing


To Print a Google Presentation:


Select and open the Google Presentation that you would like to print.


Click the Print button.


The Print Preview dialog box will appear. Set the print options you would like to use for printing the presentation:

1. • In the Layout drop-down box, select the number of slides to print on each page.
   • Deselecting Show background will display a white background on your printed copy.
   • Selecting Speaker notes will add space next to each slide on the copy, and it will also adjust the number of slides that are able to be printed on each page. You may need to go back to the Layout drop-down box to change the number of slides you would like to show on each page.
2. Click Print to continue.

Google Docs will automatically download a PDF file of the presentation. When

the download is complete, theDownloads dialog box will appear


Double-click to open the PDF file.
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Preview the presentation and then click the Print button to print.


Reviewing and printing the presentation​

 

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[h=2]Converting and Printing Docs

[h=3]Challenge!

Convert a Google Document file into a PDF file.

If you have Microsoft Word installed on your computer, convert a Google Document to a Microsoft Word document.

Print one copy of a Google Document.

Create and print a Google Presentation so that the printed copy has two slides per page and room for speaker's notes.​

 

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[h=2]Getting Started with Your Document

[h=3]Introduction
When working with a word processing application like Google Documents, it is important

to be comfortable with the document interface and to know how to perform basic tasks with text


In this lesson you will get to know the interface and the basics of setting up your document. You will

become familiar with how to work with text includinginserting, deleting, selecting, copying, cutting, and

pasting. In addition, you will learn how to use the spell check and find and replace features


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[h=2]Getting Started with Your Document

[h=4]Google Documents Interface
When you create a document in Google Docs (Drive), the interface for Documents will appear. This interface

displays the toolbar, along with the main view of your document.It allows you to type and


modify text, in addition to sharing the document with others.

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[h=2]Getting Started with Your Document

[h=3]Navigate to Google Drive
Hover the mouse next to the document title. Anarrow will appear. Click the arrow

to navigate back to your Google Drive home page.

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[h=2]Getting Started with Your Document

[h=3]Menu Toolbar
Various menus for working with your document can be found in the Menu toolbar. Click a menu to see availablecommands and options.


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[h=2]Getting Started with Your Document

[h=3]Document Title
Google Drive displays the title of your document here and in the View pane of your Google Drive home page.

By default, new documents are named Untitled document. Simply click on the title to change the document name.


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[h=2]Getting Started with Your Document

[h=3]Shortcuts Toolbar

This toolbar provides convenient shortcuts for formatting the document text

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[h=2]Getting Started with Your Document

[h=3]Saved Changes Notification
Google Drive automatically saves your changes as you work. The saved changes notification

lets you know that you document has been saved


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[h=2]Getting Started with Your Document

[h=3]Collaboration Options
Collaboration options allow you to share your document with others and make comments as you work.

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[h=2]Getting Started with Your Document

[h=3]Ruler
The ruler is useful for setting margins,indentations, and tab-stops.


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