اموزش Google Drive and Docs-En

[A M I R]

Managing your Files


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[h=3]The File Action Buttons
The file action buttons will appear at the top of your Google Drive whenever you select a file. As we have already seen, you can use the Organize button to manage your files. But the file action buttons also provide powerful shortcuts that will help you manage your files in different ways.

• Click the Trash button to move a file to the Trash folder, which is like the Windows Recycle Bin.
• Click the Preview button to see a quick preview of a file without opening it.
• Click the More button to Add a Star to a file, rename a file, or mark a fileas unviewed. You can also access the other file actions from the More button.

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[A M I R]

Managing your Files


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[h=4]To Delete a File:

Deleting a file from your Google Drive is very similar to deleting a file from your computer. You

will have to move the file to the trash folder and then delete it permanently, like deleting

a file from the Recycle or Trash Bin on your computer


While viewing your Google Drive, select the file you wish to delete.


The file action buttons will appear. Click the Trash button to move the file to the trash folder.


Moving a file to the trash folder


The confirmation dialog box will appear at the top of the page. The file is now in the trash folder.


The confirmation dialog box


Click More in the left-navigation pane.


Additional options will appear in the left-navigation pane. Select Trash to access the trash folder.


The trash folder will appear. Locate and select the file you wish to delete.

A new set of file action buttons will appear at the top of the page. Click the

Delete forever

button. The file will be permanently deleted


To delete all files in the trash folder, simply click the Empty trash button.


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[A M I R]

Managing your Files


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[h=4]To Unsubscribe from a Shared File:

You cannot delete a file that someone else has created and shared with you. However, you can

unsubscribe from the file, which will remove it from your Google Drive


To view files that others are sharing with you, select Shared with me

from the left-navigation pane


The list of files shared with you will appear. Select the file you no longer wish to use.


The file action buttons will appear. Click the Trash button .


The Unsubscribe? dialog box will appear. Click Remove item to unsubscribe

from the file. The file is now removed from your Google Drive


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[A M I R]

Managing your Files


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[h=4]To Preview a File:

Previewing files is a great way to make sure you're opening the right version of a file or just to take a quick look at files without opening them.

Select the file you wish to preview.

The file action buttons will appear. Click the Preview button


A preview of the file will appear to the right of the view pane.


Viewing the preview of the file

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[A M I R]

Managing your Files


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[h=4]To Use the More Button:
The More button allows you to access the full list of actions for any file. Most of

the actions found under the More button are accessible in other places

on Google Drive, but it serves as a great shortcut


Select the file you wish to modify.

The file action buttons will appear. Click the More button .

A drop-down menu will appear. Select the desired action from the menu.


Clicking the More button

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[A M I R]

Managing your Files


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[h=3]Challenge!

Try Sorting your files by Title to reorganize them alphabetically.




Create a new folder. Assign a color to help identify it.


Add a file to a folder


Create a folder in the Google Drive folder on your computer.


Delete a file you no longer need from your Google Drive


(create a file to delete, if you do not have one). Then, delete it forever from your trash.


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[A M I R]

[h=2]Sharing and Collaborating

[h=3]Introduction


Google Drive makes sharing your files simple and easy. In addition, Google Docs allows

multiple people to edit the same file, allowing for real time collaboration


In this lesson, you'll learn how to share your files with different groups of people

and how to use the various collaboration tools available in Google Docs


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[A M I R]

Sharing and Collaborating

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[h=4]Sharing Files
Whenever you share a file from your Google Drive, you can let others view and

even edit that same file. While you can share any file stored on your

Google Drive, it's important to note that you can only use the collaborationfeatures

for files created with Google Docs


Let's look at the example of Olenna, an art teacher who uses her

Google Drive to organize letters, lesson plans, and more. Olenna's files include

• Files she keeps private, like her spreadsheet with classroom expenses
• Files she lets others edit, like the lesson planning documents she creates with her co-teacher
• Files she shares publicly and doesn't let others edit, like the newsletters and announcements she shares with her students and their parents
• Files that others share with her, including ones she can edit, like her co-teacher's supply inventory, and ones she can't, like a schedule sent to her by the principal

As you can tell, no single sharing setting would be right for all

of Olenna's files. The settings you choose for each of your shared files

will probably depend on why you're sharing it in the first place





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[A M I R]

Sharing and Collaborating


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[h=4]Choosing Sharing Settings for a File

You can choose to either share your file with a limited group of people or a large one. When

you share a file with alimited group of people, your collaborators must sign in with a

Google account to view or edit the file. However, when you share with a larger group, or

make the file public, your collaborators will not need a Google Account to access the file


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[A M I R]

Sharing and Collaborating

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[h=4]To Share a File with a Limited Group of People:

Locate and select the file you wish to share.

The file action buttons will appear at the top of the page. Click the Share button.


The Sharing settings dialog box will open. In the Add people: box, type the

email addresses of the people you'd like to share the file with


Click the drop-down arrow next to each person's name to decide whether

they can edit, comment on, or justview the file. Remember, only

files in Google Docs format can be edited online by different people


If you'd like, you can add a message that will be emailed to the people you

share the file with. You might use this message to explain the file, or let

them know why you're sharing it with them


Google Drive calls the people you share files with editors. By default, editors are

allowed to invite new people to access the file. If you want, you can

prevent this by clicking [Change]. A second Sharing settings

dialog box will appear


Select Only the owner can change the permissions. Then, click Save to return to the first dialog box


Click Share & save. Your file will be shared.


Whenever you share a file, that file will be marked as Shared on your Google Drive.


Viewing the shared file on your Google Drive


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[A M I R]

Sharing and Collaborating


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[h=3]Sharing With a Link

You can easily share a file with a larger group of people by providing a stable link to any file

in your Google Drive. A stable link is like a private web address for any file you wish to share. This

can be especially helpful for files that would be too large to send as an email attachment, like

music or video files. You can also share a file by postingthe stable link to a public

webpage. Anyone who clicks the link will be redirected to the file




Use your best judgement when making any of your files public. Even

if you only share the link to a file with a few people, that document could

be found by anyone online. You should never make personal or sensitive

information stored on your Google Drive publicly available






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[A M I R]

Sharing and Collaborating


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[h=4]To Share a Link


In this example, we'll share a file by sending a stable link in an email.

Locate and select the file you wish to share.

The file action buttons will appear at the top of the page. Click the Share button.


The Sharing settings dialog box will appear. Click Change... to make the file accessible to anyone with the link.


The Visibility options will appear. Select Anyone with the link and then click Save.


The Sharing settings dialog box will appear with the Link to share. Right-click the link and then select Copyfrom the drop-down menu.


Paste the link into the body of your email.


You can also publish a file to the web to share it with a larger audience. Publishing a

file actually converts the file into a very simple web page. To publish a file, click File while

editing a Google doc and then select Publish to the Web... from the drop-down menu. Only

files in Google Docs format can be published


Publishing a file​

 

[A M I R]

Sharing and Collaborating


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[h=4]To Move Shared Files to Your Google Drive:
People can also choose to share files with you. These files will appear in the Shared with me folder

on your Google Drive. However, someone can always unshare a file with you, leaving

you unable to view or access the file. If someone shares a file that you want to keep

permanently, you can move that file to your Google Drive

Navigate to the Shared with me folder on your Google Drive. Any files shared with you will appear.


Click, hold and drag the file to My Drive in the left-navigation menu.


The file is now stored permanently on your Google Drive.


You can easily share any photos stored on your Google Drive on Google+. Just click the

Share Photo button and then select From Google Drive from the drop-down menu


Sharing a photo from your Google Drive on Google


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[A M I R]

Sharing and Collaborating


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[h=3]Collaboration Tools
Whenever you share a file in Google Docs format, you'll have the option to allow your co-editors to change and

edit that file. Google Docs offer several tools that enhance collaboration by making it easier to communicate

with your co-editors and to see which changes have been made and by whom


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[A M I R]

Sharing and Collaborating


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[h=3]Additional Sharing Options


Click File to view additional sharing options:

• Download as downloads your file in a different format such as a Word document, PDF file, or HTML text

• Publish to Web... creates a simple webpage of your document

• Email collaborates... allows you to send an email that includes a link to your file

• Email as attachment... allows you to send your file as an email attachment


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[A M I R]

Sharing and Collaborating


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Revision History


Click File and then Select See revision history to view older versions of the

file. You can see changes that have been made over time and revert to an older version if you wish


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[A M I R]

Sharing and Collaborating


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[h=3]Comments Button
Click the Comments button to view a thread containing all comments related

to the file, sorted chronologically. You can also add new comments and reply to old ones


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[A M I R]

Sharing and Collaborating


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[h=3]Currently Viewing and Chat
Click here to chat with the other people who are currently viewing the file. Note that chats are not saved in Comments.

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[A M I R]

Sharing and Collaborating


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[h=3]Adding Comments
Comments allow you to attach a brief note to a certain section of a file. Your

collaborators can see and reply to any comment you create

To add a comment, select the text you wish to comment on, then

right click and select Comment from the drop-down menu. Your collaborators can

choose to either Reply or Resolve the comment


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[A M I R]

Sharing and Collaborating


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[h=3]Cursor
When a collaborator is modifying the file, a cursor will appear in a bright

color at whatever point they're editing. Any changes the person makes will appear in real time


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